Alcohol on premises
No alcohol may be served, consumed or possessed on the rental premises unless notice is given to BHF prior to rental of facility. In the event alcohol is present on the rented facility, renter shall be responsible for hiring security in the form of an active police officer. BHF must be provided the name and phone number of each active officer hired for security purposes prior to the event.

1 active officer = 0 to 75 people
2 active officers = 76–150 people
3 active officers = 151 to 225

All active officers serving for security purposes shall be approved in advance by BHF and Brazoria PD. Renter shall pay all fees to such officers.

If alcohol is found on the premises without prior notice to BHF, the Police Officer on duty shall have the authority to terminate the function and demand immediate removal of the renter and all other persons from the premises.

General Provisions
• The renter agrees to comply with all laws, federal, state and local, including all ordinances of the city of Brazoria, and all rules, regulations and requirements of the Police and Fire Departments. The renter agrees to assume all responsibility for any damages or injuries to the premises or those persons present as a result of the activity in question.

• No oral agreements for the use of the facilities shall be valid. All reservations must be confirmed with a written contract signed by the BHF and the renter.

• Persons signing the contract (the “renter”) must be present at the time of the scheduled activity and they and any group or club, which they represent, will be liable for any and all damages that should occur in excess of the deposit.

• The renter may not sublease or assign its reservation to another group or organization, nor may it surrender, assign or sublease the facilities to another group or organization once the activity begins.

• The renter shall be responsible for seeing that the facilities are cleaned and returned in good condition no later than 8:00 a.m. following the event in question, with all garbage and trash to be placed in plastic trash bags and placed in the dumpster located on the facility properties.

• No decorations or materials shall be nailed, tacked or otherwise fastened to walls or ceiling of any part of the facilities without special permission from the BHF. All such items must be removed upon closing the function.

• BHF reserves the right to refuse any group, individual or organization the privilege of using the facilities for six (6) months as a result of violating the facility’s policies set forth or otherwise abusing the facility. In the event of severe abuse the group, individual or organization may be barred permanently by the BHF. Group, individual or organization charged with a second occurrence of abuse will be barred permanently.

• No person may rent any of the facilities for a function at which alcohol will be served unless that person is twenty-one (21) years of age or older. Any other renter must be at least eighteen (18) years of age.

• The rental fees and security deposits set forth above are for any rental period not to exceed twenty-four (24) continuous hours provided, however, that all functions held on the facilities must be terminated no later than 1:00 a.m.

BHF Deposit Retention

(Based on $100 deposit from renter)

You (renter) will forfeit your entire deposit if any of these events occur:

Item

• Damaged Chair
• Damaged Carpet
• Dirty Carpet and/or trash not emptied
• Dirty bathroom/trash on floor
• Dirty dishes left in sink
• Dirty Pavilion
• Damaged wall(s)

Rental Cancellation Policy

Rental cancellations must be made 14 days prior to event date in order to receive a full refund.

If rental cancellation is less than 14 days, only the rental fee will be refunded, if previously paid.

No deposit will be refunded. Cancellations may be made to the rental coordinator by text, voice or email