Rules

RENTAL FEES AND DEPOSITS:

ALL DEPOSITS MUST BE PAID AT THE TIME THE RESERVATION IS MADE.
The rental fee must be paid prior to delivery of the key to the renter.
If you must cancel 15 days prior to rental, only half of your deposit
will be returned. If you cancel reservation 15 days or less, you do not
receive your deposit .

PROPOSED AUDITORIUM RENTAL (4027 SQ. FT.)

PAYING EVENT: 25% OF GATE REVENUE (Minimum $500) BUSINESS MEETING/CONFERENCE, ETC.: $100/HR.(3 HR. MIN.) DAILY RATE: $500 CIVIC FUNCTION: FROM FREE UP TO $200 (DEPENDING ON EVENT AND USE OF ELECTRICITY, ETC.) DAMAGE/CLEANUP DEPOSIT: $100 AN OPERATOR FOR SOUND & LIGHTING SYSTEM MAY BE AN EXTRA CHARGE

PROPOSED GYMNASIUM RENTAL (6000 SQ. FT.)

DAILY RATE: $200 DAMAGE/CLEANUP DEPOSIT: $100 TABLES: $2.00 EACH CHAIRS: $.50 EACH **SET UP ON FRIDAY NIGHT IS AN ADDITIONAL $50.00 BEGINNING AT 6 P.M. **BHF MEMBERS DISCOUNTED RATE OF 10% **FOR RESERVATIONS CALL: SHEILA JAMES AT 979-798-2273 OR 979-482-7483** **IF NO ANSWER, CALL: BOB SCHWEBEL AT 979-236-0241**

2. ALCOHOL ON PREMISES:

NO ALCOHOL MAY BE SERVED, CONSUMED OR POSSESSED ON THE RENTAL PREMISES UNLESS NOTICE OF THE SAME IS GIVEN TO THE BHF PRIOR TO RENTAL OF THE FACILITY.

IN THE EVENT ALCOHOL IS TO BE PRESENT ON THE  LEASED PREMISES, THE RENTER SHALL BE RESPONSIBLE
FOR PROVIDING SECURITY IN THE FORM OF A BRAZORIA  POLICE OFFICER.  A MINIMUM OF ONE (A) OFFICER
IS REQUIRED FOR ANY FUNCTION AT WHICH RATIO OF ONE  (A) OFFICER PER EACH SEVENTY-FIVE (75) 

PEOPLE OR ANY LESSER NUMBER OF PEOPLE IN ATTENDANCE.  BY WAY  OF EXPLANATION, ONE (A) OFFICER

SHALL BE REQUIRED FOR ANY GROUP HAVING AT LEAST SEVENTY-SIX (76)  PEOPLE BUT NO MORE THAN ONE 

HUNDRED FIFTY (150) PEOPLE, AND SO ON.  ALL OFFICERS SERVING IN SUCH  SECURITY CAPACITY SHALL

BE APPROVED IN ADVANCE BY THE CHIEF OF POLICE OF THE BRAZORIA POLICE  DEPARTMENT AND RENTER 

SHALL PAY ALL FEES PAYABLE TO SUCH OFFICERS.  ANY FUNCTION BEING HELD ON THE  FACILITIES IS 

SUBJECT TO A PERIODIC INSPECTION BY OFFICERS OF THE BRAZORIA POLICE DEPARTMENT.  IF  ALCOHOL 

IS FOUND ON THE PREMISES WITHOUT PRIOR NOTICE TO THE BHF, THE POLICE OFFICER IN QUESTION SHALL 

HAVE THE AUTHORITY TO TERMINATE THE FUNCTION AND TO DEMAND IMMEDIATE REMOVAL OF THE RENTER AND 

ALL OTHER PERSONS FROM THE PREMISES.

3. GENERAL PROVISIONS:

A. THE RENTER AGREES TO COMPLY WITH ALL LAWS, FEDERAL, STATE AND LOCAL, INCLUDING ALL

ORDINANCES OF THE CITY OF BRAZORIA, AND ALL RULES, REGULATIONS AND REQUIREMENTS OF THE POLICE
AND FIREDEPARTMENTS.

B. THE RENTER AGREES TO ASSUME ALL RESPONSIBILITY FOR ANY DAMAGES OR

INJURIES TO THE PREMISES OR THOSE PERSONS PRESENT AS A RESULT OF THE ACTIVITY IN QUESTION.

C. NO ORAL AGREEMENTS FOR THE USE OF THE FACILITIES SHALL BE VALID. ALL RESERVATIONS MUST BE

CONFIRMED WITH A WRITTEN CONTRACT SIGNED BY THE BHF AND THE RENTER.

D. PERSON'S SIGNING THE CONTRACT (THE "RENTER") MUST BE PRESENT AT THE TIME OF THE SCHEDULED

ACTIVITY AND THEY AND ANY GROUP OR CLUB, WHICH THEY REPRESENT, WILL BE LIABLE FOR ANY AND ALL

DAMAGES THAT SHOULD OCCUR IN EXCESS OF THE DEPOSIT.

E. THE RENTER MAY NOT SUBLEASE OR ASSIGN ITS RESERVATION TO ANOTHER GROUP OR ORGANIZATION,

NOR MAY IT SURRENDER, ASSIGN OR SUBLEASE THE FACILITIES TO ANOTHER GROUP OR ORGANIZATION ONCE

THE ACTIVITY BEGINS.

F. THE RENTER SHALL BE RESPONSIBLE FOR SEEING THAT THE FACILITIES ARE CLEANED AND RETURNED IN

GOOD CONDITION NO LATER THAN 8:00 A.M. FOLLOWING THE EVENT IN QUESTION, WITH ALL GARBAGE AND

TRASH TO BE PLACED IN PLASTIC TRASH BAGS AND PLACED IN THE DUMPSTER LOCATED ON THE FACILITY

PROPERTIES.

G. NO DECORATIONS OR MATERIALS SHALL BE NAILED, TACKED OR OTHERWISE FASTENED TO THE WALLS OR

CEILING OF ANY PART OF THE FACILITIES WITHOUT SPECIAL PERMISSION FROM BHF. ALL SUCH ITEMS

MUST BE REMOVED UPON CLOSING THE FUNCTION.

H. THE BHF RESERVES THE RIGHT TO REFUSE ANY GROUP, INDIVIDUAL OR ORGANIZATION THE PRIVILEGE

OF USING THE FACILITIES FOR SIX (6) MONTHS AS A RESULT OF VIOLATING THE FACILITY'S POLICIES

SET FORTH OR OTHERWISE ABUSING THE FACILITY. IN THE EVENT OF SERVER ABUSE THE GROUP,

INDIVIDUAL OR ORGANIZATION MAY BE BARRED PERMANENTLY BY THE BHF GROUP, INDIVIDUAL OR

ORGANIZATION CHARGED WITH A SECOND OCCURRENCE OF ABUSE WILL BE BARRED PERMANENTLY.

I. NO PERSON MAY RENT ANY OF THE FACILITIES FOR A FUNCTION AT WHICH ALCOHOL WILL BE SERVED

UNLESS THAT PERSON IS TWENTY-ONE (21) YEARS OF AGE OR OLDER. ANY OTHER RENTER MUST BE AT

LEAST EIGHTEEN (18) YEARS OF AGE.

J. THE RENTAL FEES AND SECURITY DEPOSITS SET FORTH ABOVE ARE FOR ANY RENTAL PERIOD NOT TO

EXCEED TWENTY-FOUR (24) CONTINUOUS HOURS PROVIDED, HOWEVER, THAT ALL FUNCTIONS HELD ON THE

FACILITIES MUST BE TERMINATED NO LATER THAN 1:00 A.M.

4. CLEAN-UP AND CLOSING PROCEDURES:

THE RENTER AGREES TO LEAVE THE PREMISES, INCLUDING THE PARKING LOT AND DITCHES, IN A GOOD

CLEAN AND ORDERLY CONDITION, AT LEAST EQUAL TO THAT IN WHICH THEY FIND THE PREMISES AT THE

COMMENCEMENT OF THE EVENT, AND FURTHER AGREES TO COMPLY WITH THE PROCEDUREES SET FORTH BELOW.

THE DEPOSIT PROVIDED ABOVE WILL BE FORFEITED IN THE EVENT THE RENTER EITHER

(A) FAILS TO CLEAN THE FACILITIES IN ACCORDANCE WITH THE PROCEDURES SET OUT BELOW
AND GENERALLY IN A MANNER SATISFACTORY TO THE BHF OR

(B) FAILS TO GIVE AT LEAST FIVE (5) WORKING DAYS NOTICE OF CANCELLATION. PROPER CLEAN-UP
AND CLOSING PROCEDURES CONSIST OF THE FOLLOWING:

1. DUST MOP AND VACUUM FLOORS. ANY SPILLS SHOULD BE MOPPED UP WITH WATER ONLY.
STOVE CLEANED - REFRIGERATOR EMPTIED
2. EMPTY TRASH CONTAINERS OUTSIDE THE FACILITY INTO PLASTIC TRASH BAGS AND PLACE
IN THE DUMPSTER LOCATED ON THE FACILITY.
3. PICK UP ALL DEBRIS AND OTHER TRASH OUTSIDE THE FACILITY. THIS INCLUDES CIGARETTE
BUTTS.
4. TURN OFF ANY EQUIPMENT OR UTILITIES USED SUCH AS LIGHTS, OVENS, ETC. (INCLUDING
THE LIGHTS IN THE REST ROOMS).
5. ALL TABLES AND CHAIRS ARE TO BE PUT UP IN STORAGE CLOSET (30 6 FT TABLES AND 100
FOLDING CHAIRS. F
6. TURN OFF ALL THERMOSTATS UNESS OTHERWISE INSTRUCTED BY BHF.
7. CLOSE AND LOCK ALL DOORS.
8. RETURN THE KEYS AND REPORT OF ANY DAMAGES AS SOON AS POSSIBLE, BUT IN THE EVENT
NO LATER THAN 8:00 A.M. ON THE FIRST BUSINESS DAY FOLLOWING THE USE OF THE
FACILITY.

BRAZORIA SCHOOL CIVIC CENTER

RULES AND REGULATIONS 1.